Those who work in nonprofit organizations, especially grassroots, wear many hats. This isn’t new information to you. It is almost a given. Most nonprofits do not have the funding needed to hire as many staff members as the job needs. There are times when it is frustrating and overwhelming for the staff who do wear multiple hats.
I have been there. At one organization, I was the Kids Connection Stateside Coordinator. My responsibilities included maintaining a sponsor database, developing and preparing promotional materials for marketing initiatives, managing overall responsibilities of shipping of a 40 ft container of donated goods overseas, supervising regional coordinators, coordinating and overseeing all volunteers, and planning of all special events.
At another organization, I was the grant writer. In this organization, I ended up writing and tracking grants, bookkeeping, event planning, interviewing potential employees, taking pictures, updating social media, buying groceries, and cleaning the volunteer housing.
In both of these positions, I enjoyed the responsibilities. But it was difficult to balance all of the job responsibilities and to do each of them well. There were days and weeks I had to focus on a specific area and let some other responsibilities sit on the back burner.
That is a lot of responsibility. So how can we do it the most efficiently?
1. Block Schedule
Schedule times during the day and week to work on the same type of communications. Including your meetings if you can. Your mind will focus better.
2. Schedule those times on the calendar
Be intentional about scheduling meetings with yourself to accomplish tasks.
3. Repurpose content
You do not need to create new content for everything. You can use small parts of your newsletters as social media updates. You can promote your next fundraiser through multiple channels.
4. Create a content calendar.
This will give you direction on what you need to create.
5. Use the best tools for the job
Yes, there will be days when you feel overwhelmed. But make it easier on yourself. You are doing a BIG job and you are making a difference.
What would you add to this list?